Jobs

Administrative Assistant

The Association Administrative Assistant provides high-level clerical and administrative support for the overall Association, Agriculture, Consumer Horticulture, Master Gardener, and 4-H Youth Development programs.

Responsibilities include diversified duties such as clerical and/or administrative, word processing, database manipulation, spreadsheet development and desktop publishing to create, edit, format, and produce brochures, reports, office forms, newsletters, directories, and correspondence. Handle general recordkeeping and database management, performing routine data collection and compilation. Prepare various educational materials and coordinate event registration and catered and non-catered events.

Serve as local information technology connection to the Shared Business Network for Cornell Cooperative Extension in Western New York (WSBN). This position will work closely with the WSBN Regional IT staff (WSBN Lead IT Manager and Regional IT Coordinator) to ensure that the technology needs of the County staff are met in a timely and efficient manner.

This is a non-exempt position and does not allow for remote work option.

REQUIRED QUALIFICATIONS

• High School Diploma or equivalent education.
• Experience relevant to the role of the position.
• Ability to meet travel requirements associated with this position.
• Ability to meet acceptable background check standards.
• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
• Ability to clearly communicate (speak, read, and write proficiently) in English.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.
• Demonstrated ability to create, use, and maintain complex and unique databases of information.
• Ability to plan and organize personal work responsibilities according to priorities developed with immediate supervisor.
• Ability to work with a high degree of integrity, sound professional judgment, and the ability to handle confidential and sensitive information.
• Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• Ability to communicate effectively through verbal, written and visual channels using traditional methods and educational tools, as well as electronic technology (e.g., video, audio, computers, etc.).
• Ability to effectively participate in professional team efforts.
• Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• Ability to relate effectively to co-workers, advisors, community, and professional leaders.
• Strong organizational skills and attention to detail.
• Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions. 

Preferred Qualifications:

• Associate's Degree or technical/vocational school degree in business and/or secretarial science and 3 years of relevant experience.
• Knowledge of accounting and record-keeping procedures for Extension programming.
• Familiarity with NYS Archives Department requirements.
• Knowledge of marketing for an organization and social media business communication such as Facebook, Twitter, Instagram.
• Proficiency with Adobe products such as Acrobat, InDesign, Photoshop, and Illustrator.
• Experience with web site maintenance and development.

All other qualifications and job responsibilities can be found HERE. Review of applications will begin immediately. Apply online by 11:59pm EST on January 13, 2025.

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Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Last updated December 17, 2024